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Administrative Assistant within Maintenance
Posting date: 01/31/2025
Location: Scarborough, ME
Category/Area of Expertise: Store Maintenance
Job Requisition: 415050
Address: USA-ME-Scarborough-145 Pleasant Hill Rd
Store Code: Maintenance Hannaford (2762338)
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.
The Admin I Maintenance position provides administrative support to the Maintenance Managers, Maintenance field Supervisors and the Refrigeration field teams. Responsibilities include processing capital appropriations, vendor contracts, vendor management, invoice processing and reporting, municipal inspection record keeping, and standard maintenance workflow.
Duties and Responsibilities:
• Responsible for processing capital appropriation requests using a purchase order (PO) system; including Coupa and or Service Channel systems
• Assist with retrieving information to analyze spend
• Responsible for processing and maintaining maintenance records of municipal inspections, permits, and any other related forms for items including boiler inspections and refrigeration inventory
• Responsible for processing and coding monthly purchase card statements for applicable department associates
• Completes weekly / bi-weekly reporting in Service Channel for open workorders, workorders not invoiced over 120 days, vendor performance and similar reports as needed.
• Reviews and approves/rejects Service Channel invoices up to $1200, and processes manual vendor invoices not serviced through Coupa or Service Channel
• Assists field teams, store teams and vendors in response of store maintenance emergencies
• Responsible for sorting and forwarding department mail to the team
• Enter workorders for special projects, investigation discoveries by a supervisor or vendor requests
• Additional job duties may be assigned as needed to meet the needs of the business and support our Values.
Qualifications:
• High School Diploma
• 2-4 years related experience
• Microsoft Excel
• Excellent Oral and written communication
• Travel up to 10%
#LI-ES1
At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies.
We offer an experience where our associates are valued; Diversity, Equity, Inclusion and Belonging are infused in our business and our employees are representative of the communities that we serve. We believe in total wellness, which encompasses a blend of physical, financial and emotional wellness.
We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.
Job Requisition: 415050
Address: USA-ME-Scarborough-145 Pleasant Hill Rd
Store Code: Maintenance Hannaford (2762338)
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.
The Admin I Maintenance position provides administrative support to the Maintenance Managers, Maintenance field Supervisors and the Refrigeration field teams. Responsibilities include processing capital appropriations, vendor contracts, vendor management, invoice processing and reporting, municipal inspection record keeping, and standard maintenance workflow.
Duties and Responsibilities:
• Responsible for processing capital appropriation requests using a purchase order (PO) system; including Coupa and or Service Channel systems
• Assist with retrieving information to analyze spend
• Responsible for processing and maintaining maintenance records of municipal inspections, permits, and any other related forms for items including boiler inspections and refrigeration inventory
• Responsible for processing and coding monthly purchase card statements for applicable department associates
• Completes weekly / bi-weekly reporting in Service Channel for open workorders, workorders not invoiced over 120 days, vendor performance and similar reports as needed.
• Reviews and approves/rejects Service Channel invoices up to $1200, and processes manual vendor invoices not serviced through Coupa or Service Channel
• Assists field teams, store teams and vendors in response of store maintenance emergencies
• Responsible for sorting and forwarding department mail to the team
• Enter workorders for special projects, investigation discoveries by a supervisor or vendor requests
• Additional job duties may be assigned as needed to meet the needs of the business and support our Values.
Qualifications:
• High School Diploma
• 2-4 years related experience
• Microsoft Excel
• Excellent Oral and written communication
• Travel up to 10%
#LI-ES1
At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies.
We offer an experience where our associates are valued; Diversity, Equity, Inclusion and Belonging are infused in our business and our employees are representative of the communities that we serve. We believe in total wellness, which encompasses a blend of physical, financial and emotional wellness.
We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.
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